Load Log
| Date | Pick up | Drop off | Driver | Rate | Payout | Truck | Status | BOL |
|---|
Job paperwork
Photos of the customer's release form or other paperwork for this whole job.
Weekly Payouts
Waiting at the Port
Add a truck when it checks in and waits its turn — remove it once you've logged its load in the Load Log.
Manage lists
Only owners and dispatchers can add to these — they fill the dropdowns on the Load Log. Nothing here is permanent: tap the × on anything to remove it, or tap it again to bring it right back.
Drivers & owner-operators
Tap a name to add their phone, company name, or document dates. Tap the × to remove one from the dropdowns — dashed, "off" ones show a + to bring back.
Trucks
Tap a number to rename it. Tap the × to remove one from the dropdowns — dashed, "off" ones show a + to bring back.
Customers
Tap a name to rename it. Tap the × to remove one from the dropdowns — dashed, "off" ones show a + to bring back.
Pick up locations
Tap a name to rename it. Tap the × to remove one from the dropdowns — dashed, "off" ones show a + to bring back. You can also add a new one right from the Add Load form.
Drop off locations
Tap a name to rename it. Tap the × to remove one from the dropdowns — dashed, "off" ones show a + to bring back. You can also add a new one right from the Add Load form.
Dispatch board
Invoices
Ready to invoice
All invoices
Truck expenses
Reports
Profit per truck
Customers
Drivers
Expenses by type
Send to QuickBooks
Spreadsheets Aleyda can import straight into QuickBooks for the dates above, so nothing is typed twice.
Truck maintenance
Oil changes, inspections, tires. You get a warning before anything is due, and tapping Done sets the next date for you.
Incident log
Accidents, breakdowns, tickets, cargo damage. A written record helps with insurance and with seeing patterns.
Settings
How alerts, payouts and the Add Load form behave. Everything here is saved with the button at the bottom.
Alerts
When the log should warn you about paperwork and expiring documents.
Payout
Choose how payout is calculated on each load. A driver with their own pay % (set under Fleet → Drivers) uses that instead.
Invoices
How long customers have to pay, and the message printed at the bottom of every invoice. A customer can have their own terms (Fleet → Drivers & lists → tap the customer).
Automatic office work
Each step is its own switch and they all start off. Turn one on when you are ready. A customer who uses a factoring company is never emailed automatically. Whatever the system did is listed in the morning summary.
Daily summary & reminders
Each morning an email goes out with yesterday, today's loads, what customers owe and what needs attention. Texts only go out when something is wrong.
Pick up / Drop off
Choose how the Pick up and Drop off fields work when you add a load.
Add your WhatsApp number to get a one-tap button at the top of the app that opens a chat with you.
Exports & backup
A backup of all loads is emailed automatically once a day. You can also download anything right now, as CSV or Excel.
Company
Prints at the top of pay stubs, invoices and reports.
Company details
Dates & time
Sets which day your pay week starts, and which clock the app uses for “today”.
Load statuses
The steps a load moves through. Rename them, change their color, hide the ones you don't use, or add your own. Hidden statuses stay on loads that already have them.
Add a status
“Counts as” picks the standard step your status is closest to. The app uses that step for things like the missing-BOL warning.
Team
Everyone who can sign in. Each person has their own 4-digit PIN and a role.
Add a person
Sign-in security
Signs people out after a stretch with no activity, so a lost or shared phone can't be used. Too many wrong PINs also locks that device out for 10 minutes.
Activity
Who signed in and what they changed. PINs are never recorded.
Trash
Deleted loads and drivers stay here for 30 days, then disappear for good. Restore puts them back exactly as they were.